/ solutions / accounts payable
Your AP team stops routing invoices by hand
We pull invoice and quote attachments out of the mailbox, extract the vendor, line items, and amount, and route each one for approval against your own delegation-of-authority rules. The AP team stops being the layer that moves invoices between inboxes.
Today the AP team is the routing layer
Invoices and quotes land in a shared mailbox as attachments. Someone opens each one, reads off the vendor, the line items, and the amount, works out who is allowed to approve it, and forwards it on. The matching and the routing run by hand, all day.
That work sits in front of every payment. The AP team is not paying invoices so much as dispatching them, one inbox to the next.
The system reads each invoice and routes it on its own
We pull the attachments out of the mailbox and extract the vendor, the line items, and the amount from each one. Those values run against the delegation-of-authority matrix, the rule for who can approve which spend, at what amount and in what category. The invoice routes straight to the person who can actually sign for it.
Deciding who approves a given invoice used to be a lookup someone did by hand on every one. The system applies the matrix itself, so each invoice reaches the right approver without anyone routing it.
The team approves instead of routing
Extraction and routing are the agent's work. The approval stays a person's decision, made on the real numbers with the records behind them. Nothing pays itself.
This is how we build everything: the data layer first, then the agent on top, then a person on the judgment. AP stops being the routing layer and goes back to controlling the spend.
/ use cases
Accounts payable powers these use cases
/ start
Start with the invoices piling up in the mailbox
Show us how an invoice moves through AP today and we will scope it, or email hello@mcintoshsystems.com.