/ solutions / procurement / invoice routing
The procurement mailbox stops being a routing desk
Supplier quotes and invoices land in a shared mailbox as attachments, and someone reads each one, works out who is allowed to approve it, and forwards it on. We pull the attachments, extract the vendor, line items, and amount, and route each one against your delegation-of-authority matrix, so the desk approves spend instead of dispatching email.
Every quote and invoice is read and dispatched by hand
Quotes for a spot buy and invoices against open POs arrive in a shared mailbox as PDFs. Someone opens each one, reads off the vendor, the line items, and the amount, works out who can approve that spend at that amount and in that category, and forwards it to them.
The reading and the routing run all day, in front of every commitment. The desk is not sourcing so much as dispatching, one inbox to the next.
The system reads each attachment and applies the authority matrix itself
We pull the attachments out of the mailbox and extract the vendor, the line items, and the amount from each. Those values run against your delegation-of-authority matrix, the rule for who can approve which spend, at what amount, in what category, for which entity.
The quote or invoice routes straight to the person who can sign for it, without anyone looking up the rule by hand. When an amount crosses a threshold, it routes to the level the matrix names, not the one someone guessed.
A person approves on the real numbers
Extraction and routing are the agent's work. The approval stays a person's decision, made on the extracted lines with the source attachment one click away. Nothing commits itself.
We build the data layer first, then the agent on top, then a person on the judgment, so the desk goes back to deciding what to buy and from whom.
/ start
Start with the mailbox the quotes pile up in
Show us how a quote or invoice moves through the desk today and we scope it, or email hello@mcintoshsystems.com.