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Every obligation a contract creates surfaces before it lapses
A signed contract is also a list of dated commitments: renewal windows, notice periods, deliverables, certificates that have to stay current. Those dates usually live in a spreadsheet one person keeps by hand, so an auto-renewal fires or a notice window closes because nobody was watching. We build the system that holds each obligation as a record and surfaces it before the date arrives.
A contract creates the deadline, but a hand-kept spreadsheet is what remembers it
Every executed contract sets dated commitments: a renewal that auto-triggers unless you opt out, a notice window that has to be met to terminate, a deliverable due, a certificate of insurance that has to stay current. The obligations bind the day the contract is signed.
What tracks them is usually a spreadsheet one person maintains, rebuilt from memory and re-read when they remember to. When a date slips through, the contract renews on its own or a right lapses, and the first anyone hears of it is the invoice or the missed deadline.
Each obligation becomes a dated record tied back to its clause
We build a system that turns the commitments in a contract into records, each carrying its date, its owner, and a pointer back to the clause it comes from. The renewal window, the notice period, and the deliverable stop being lines in a spreadsheet and become tracked items with a source.
Because each record links to the clause behind it, the reason for a date is one click away, not a matter of re-reading the whole agreement to work out why it mattered.
The date arrives as a task, ahead of the deadline
Each obligation surfaces before its date, routed to the person who owns it, so the decision to renew, renegotiate, or let a contract expire is made on purpose and with lead time. The team works a queue of what is coming due instead of trusting one spreadsheet and one person's memory.
A person still makes the call on every renewal. What changes is that nothing reaches its deadline unseen.
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Start with the renewals you cannot afford to miss
Tell us where your obligation dates are tracked today and we scope it, or email hello@mcintoshsystems.com.