/ solutions / it / license reclamation
The unused license is money you can still claw back
Every SaaS contract carries seats no one signs into, tools that duplicate a tool another team already pays for, and renewals that auto-charge before anyone decides to keep them. That is spend you are already making and can still reclaim. We build the clean data layer that joins the license roster against who actually uses it, and a standing audit that surfaces the dormant seat, the duplicate tool, and the renewal coming due in time to cut it.
License waste bills quietly until someone goes looking
A seat assigned to someone who left, a tool two departments bought separately, a subscription that renewed a year after the project it was for ended: none of it throws an error. It bills on the same card every month, and it keeps billing until someone opens the vendor console and checks seat by seat. Most teams check once a year, if that, so the waste runs for as long as no one looks.
The list of what you pay for and the record of who actually uses it live in different places, so the two rarely get compared. The reclaimable spend is sitting in that gap.
A standing audit joins the roster to real usage and surfaces what to cut
We clean IT spend into one data layer once, in code: the SaaS subscriptions, the licenses, the hardware, and the metered cloud, reached, normalized, and made queryable. Against it runs a standing audit that joins the license roster to actual sign-in and usage, continuously rather than once a year.
It surfaces the seat no one has signed into, the two tools that do the same job in different departments, and the renewal coming due, with enough lead time to cancel or renegotiate before it re-bills. The team works reclamation as a queue instead of finding it on the statement after the charge lands.
The analysis is on demand, and you own it with no BI seat to rent
On the same layer, an agent builds the cut you ask for in plain language: spend by vendor, by tool, by department, by renewal date, live, with no report to prepare first. That is what stands in for a per-seat BI license, and a person still reads the number and makes the call.
The analytics ship as software into your own cloud and you own them. You are not renting a reporting seat for every analyst who needs to see where the license spend goes.
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Start with the licenses you pay for and do not use
Show us where your SaaS and license spend is tracked today and we scope it, or email hello@mcintoshsystems.com.